A Royal King’s Day with Vinke Vision: Managing event safety at high levels
Join us in taking a closer look at how we helped Vinke Vision during King’s Day to improve its event safety, through elaborate accreditation and access management.
The project: Improving event safety
Koningsdag, or King’s Day, the Dutch national celebration of the monarchy, took place in Emmen this year.
This event attracts huge crowds to witness the Dutch Royal Family. Managing such a prestigious event requires intricate accreditation processes. In this case especially. Instead of an event at a single location, this event spans across various sectors along the route.
Vinke Vision, a long-term client of In2event, sought a comprehensive solution to handle these complex accreditation requirements.
The challenge
Preparing for Koningsdag came with its own set of hurdles due to the event’s unique setup. The route was divided into four distinct zones, each with specific needs, from security to police services.
Ensuring smooth operations was critical, particularly with the detailed screening required for those moving beyond the initial perimeter surrounding the Royal Family.
A tailored solution approach
In close collaboration with Vinke Vision, In2event developed a customized plan to handle the complex accreditation requirements. Before the event, everyone involved had to register and received specialized passes tailored to their specific zones. In2event ensured that all information was verified and kept secure and confidential.
On the day of Koningsdag, attendees passed through specialized “wash stations” where their passes were quickly checked using In2event’s handheld PDAs. A green screen means go, a red screen means no. Simple as that.
Those with red scanning results were directed appropriately, keeping the entire process organized and secure.
Reflecting with Eva & Vinke Vision
Eva Schotanus, the accreditation manager, praised the seamless execution of the accreditation process. She highlighted In2event’s platform and support as crucial to managing this complex procedure effectively.
Eva was particularly impressed with the real-time insights provided by In2event, which facilitated quick decision-making throughout the event. According to her, the platform’s smooth operation and instant data access were key to ensuring the event’s success and compliance with safety standards.
Production leader Iris, from Vinke Vision, adds: ”Working together with In2event is always a pleasant experience. The platform works great during every production we have!”
Conclusion
In2event’s collaboration with Vinke Vision for Koningsdag in Emmen is a great example of the effectiveness of tailored event management solutions. With careful planning, flawless execution, and real-time insights, In2event provided a solid foundation for managing the intricate accreditation process.
Vinke Vision’s long-term partnership with In2event shows their trust in the platform’s reliability and effectiveness. This successful collaboration sets a strong example for future events, demonstrating how important effective event management solutions are for smooth operations and safety compliance.
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