Artists come to perform. You handle the rest.
Whether it’s a headliner flying in from abroad or a local DJ doing a late-night set, every artist needs a smooth experience behind the scenes. The goal? Let them focus on performing while you manage the logistics like a pro.
But let’s be honest: artist handling can easily become messy. Too many spreadsheets, unclear comms, last-minute changes… Sound familiar?
Artists come to perform. You handle the rest.
Artist advancing is the behind-the-scenes process of gathering and managing all the details that make an artist’s performance possible:
- Arrival and departure times
- Accommodation and travel plans
- Guest list and crew passes
- Technical riders and hospitality needs
- Access to the right zones at the right times
It’s basically: everything except the music.
Artists come to perform. You handle the rest.
Problem: Too many tools
Emails here, spreadsheets there, PDFs in someone’s inbox. It’s easy to miss something and artists often notice.
Solution:
Centralize everything. Use one platform to collect info, update changes, and check status at a glance.
Problem: Last-minute surprises
A delayed flight. A missing crew badge. An unexpected change in the tech setup.
Solution:
Real-time updates help. With a system that lets you edit access or view status instantly, you’re less likely to be caught off guard.
Problem: Too many people involved
Production, hospitality, security, stage crew… Everyone needs different info from the same artist.
Solution:
Use role-based views. With In2event, each team sees only the info they need. Less noise, fewer mistakes.
Artists come to perform. You handle the rest.
When artist advancing is streamlined, here’s what improves:
- Less manual chasing
Artists or their tour managers can fill in key info themselves - More clarity
One place to check if everything’s confirmed or still pending - Fewer access mistakes
Artists, entourage, and backline crew get exactly the right permissions - Better experience
They’re not just performers, they’re your guests too
You can still stay flexible
Need to switch out a pass? Add an extra guest list name? Approve a new hospitality request? In2event makes it easy to update info without losing oversight.
You can even work with templates if you’ve got multiple artists with similar setups. This is especially helpful for festivals or events with high turnover.
In2event helps you simplify artist handling, from the first form to the final performance.
No more digging through emails. No more 3 a.m. calls asking where the artist wristbands are.
Want to go beyond artist handling?
Check out how our platform also helps with volunteer shifts, food service coordination, or even backstage access control. Every workflow fits into the same clear structure: built for event teams who need more control (and less chaos).
